BACK TO MAIN  MENU

 

The form above is an example of how a typical form for the Checklist may be completed.

1.   The name of the company.

2.   An application for a federal identification number must be submitted.  A copy of a sample application is enclosed in these forms.  The form must be completed for the federal taxing authorities and should be filed immediately after the appropriate government agency, such as the Secretary of State or other designated public official, receives the Articles of Incorporation or Certificate of Incorporation and files same.  The Internal Revenue Service will then, in turn, provide a specific federal identification number to the corporation which will be used by the company (generally through its accountant) for the filing of tax reports each year.

3.   This checklist provides a place for the date the Federal Income Tax Return is filed under each column for the years given.  This allows anyone reviewing the records to be sure that the federal income taxes were filed and indicates the date when the filing occurred.

4.   If a report to the Secretary of State is required, in addition to an Annual Report, this allows for the company secretary or treasurer to make a notation as to when that report was filed.

5.   Most generally each state requires an Annual Report to be filed by each company.  This checklist allows for a space for that notation and enables anyone reviewing the records to be certain that an Annual Report was filed by the company.  An Annual Report must be filed by a company in order for the company to maintain current status in the state in which the company has been incorporated or permitted to operate.

6.   Income tax for various states is generally required for corporations, and this checklist allows for a space for the state income tax return to be noted so that any of the shareholders or taxing authorities, etc., may examine the company records to determine that the state income taxes have been filed.

7.   It is required in virtually every state that an Annual Meeting of the corporation occur.  This checklist allows for the notation to be made as to when the Annual Meeting did occur and enables any shareholder, upon review of the records, to know when the Annual Meeting was held.  As indicated elsewhere, in particular under the Bylaws, Annual Meetings require notice to the shareholders.  For a suggested copy of the Notice to the shareholders, see the Form-Official Notice Annual Stockholders’ Meeting.

8.   If a company declares a dividend or return on the investment of the shareholders, the dividend usually is discussed at the annual meeting of the shareholders and would no doubt have been the result of discussions of the board meeting preceding the Annual Meeting of the shareholders.  This enables each of the shareholders at the Annual Meeting to understand what is paid as dividend to each shareholder during the ending fiscal year.

 

This is not a substitute for legal advice.  An attorney must be consulted.
Copyright © 1994 - 2015 by LAWCHEK, LTD.

BACK TO MAIN  MENU

This is not a substitute for legal advice. An attorney must be consulted.

Please e-mail comments, questions, or suggestions to webmaster@lawchek.net, or call 1-800-529-5121.

| Home | Terms and Conditions | Privacy Policy | Disclaimer |